how to permanently delete outlook account

SEE: Windows, Linux, and Mac commands everyone needs to know (free PDF) (TechRepublic) In this tutorial, I’ll show you two ways to quickly find the largest messages and delete them in bulk to free up space in Outlook’s data file. If you regularly delete at least the large messages you no longer need, you might avoid the whole problem. Most of us probably have tons of messages that we should have deleted weeks or even months ago. The quickest way to remedy the problem is to delete unneeded messages regularly. Microsoft Outlook is notorious for slowing down or not even responding when its data files grow too large. Part of a regular maintenance routine should include deleting large emails that you no longer need. Lots of email will slow down Microsoft Outlook’s performance. Leave all the other options deselected - these should only be set on a folder by folder basis.How to free up space by deleting large email messages in Microsoft Outlook

There is a low risk in deleting these types of items, but if you would prefer to do a quick review before deleting you may select the option to be prompted. Records Management suggests permanently deleting Deleted Items, Spam and other transitory mail at least once a month. Select Advanced on the lefthand menu and then click on AutoArchive SettingsĬhoose how often you want to run AutoArchive, and whether you want to be prompted before it runs. Select the File tab at the top of the screen and then Options

If it doesn't need to be retained, just go ahead and delete. If an email must be retained, keep it in a folder in Outlook for easier access. Hiding and forgetting about emails does not elimnate your responsibility for them. Records Management does NOT advise using the option to move old items to a default archive folder. In the Properties dialog box, go to the AutoArchive tab and select your desired settings. Right click the folder you would like to delete from and select Properties. Refer here for more guidance on which emails must be retained. For other items, it is advisable to review before deleting in the event that any items need to be retained due to audit, public records or litigation holds.ONLY automatically deleting emails that have a transitory value (such as spam, drafts, newsletters, auto-notifications, announcements, routine correspondence, etc.).Materials that may be disposed of without a specific retention period.Electronic records that do not need to be printed or saved.Automatically Delete Messages in Outlook Using AutoArchiveĪutomatically Delete Messages in Outlook Using AutoArchive Menu.

How to permanently delete outlook account